Factura.ai is best suited for multi-location businesses like restaurants, retail, hotels, banks, etc.. Further, we find that it is best when you have 10 or more locations as the workflow approval process becomes more important to manage.

Factura.ai was designed and developed from the beginning with multi-location businesses in mind. 1) We receive all invoices in one email address for all your store locations vs. an individual email address per store location. 2) Our workflow approval process was specifically designed to handle multiple locations with multiple approvers. 3) We have a fully automated workflow approval process vs. semi-automated. 4) If you have multiple holding companies you will be able to manage the entire AP process from one view/account vs. having to switch accounts between the holding companies. 5) We charge a low monthly fee per location vs. per invoice or tiered plans. 6) Our turnaround to process an invoice in 30 seconds vs. 24 hours.

According to The Institute of Finance & Management (IOFM) it costs on average $12.90 to process one invoice. Using factura.ai can reduce the cost down to around $1.00 per invoice depending on the plan. That’s a ~1300% ROI. Amazing.

Our competitors charge around $2 per invoice and I’ve seen it as high as $4 per invoice. We charge a low monthly fee per location that averages to about 50% cheaper than the competition. We simplify managing your cash flow knowing what your stable monthly expense will be.

We strive to have the fastest onboarding process. We can set up your business in 1-day and you are AP rolling within the first week. You can even see instant results within the first few hours on the platform.

The system is cloud based so you do not need an IT team to implement the technology. Simply login from an internet browser anywhere in the world. It’s that simple.

There is no limit on the number of users that can be added. Simply invite any user through User Management by adding their email address.

There is no limit on the number of locations for the platform and it is great if you are a growing business as it is so simple to add additional locations and can scale as you scale. The system is best for operators of multi-location businesses with at least 10 (or growing to 10) locations.

We use a mix of various artificial intelligence algorithms to ensure the best data extraction performance and parsing of the invoice to direct it to the proper approver within the workflow.

There is no limit as to how many invoices you can process in a day whether you are processing hundreds, thousands or even hundreds of thousands of invoices. They will all be processed within seconds.

We are a white glove service shop and we will set up the workflow based on your configured needs.

The system will identify the duplicate and notify that there is an error with that invoice.

There are hundreds of different accounting platforms with various versions out in the market today. Our team will review your accounting system to figure out the best way to integrate.

Yes, we use specialized OCR technology where you can extract any detail from any invoice.

You will be able to edit GL codes when processing an invoice. Once you make a GL code change the system will maintain the new code on an ongoing basis.

When an approver rejects an invoice we make it mandatory for them to write a note as to why they are rejecting it. That way AP can read the note and resolve the issue with the vendor if need be.

The system will recognize a layout change and will notify of the error. You will then need to go into our vendor management and easily update the template.

The system reads the information from the invoice like the address and uses intelligence to send the invoice to the right store. Further, it will follow the rules that you have set up for the approval workflow and send it the request to the right individuals.

In many non-English languages factura means invoice or bill

Our platform is cloud based and can be accessed from anywhere in the world. Currently, we support English but have the ability to add new languages. Please inquire.

We are now processing a single invoice within 30 seconds. We can process multiple invoices simultaneously within 30 seconds.

Currently, we manage the workflow setup based on your desired configuration. If you have any changes it’s as simple as contacting support and it will be completed within 2 hours.

Thresholds can be set by dollar value, vendor type, expense type, location. Pretty much any workflow process can be customized for your needs.

We have a dedicated support team to address any technical issues. Most issues are resolved within 2 hours.

We store the invoices for as long as you are on the factura.ai platform. The invoices can be accessed instantly in the cloud.

More and more companies nowadays want you to talk through a chat bot or via email. We like hearing your voice so that we can resolve any issue as quickly as possible. Please call 1-833-905-2159 to speak with a live person.

As the invoices are stored in the cloud it is super simple to search by vendor, date, invoice number and access the files within seconds.

We timestamp and store name records for every invoice approved to ensure there is an audit trail.

Yes, there is the ability to communicate within the platform to leave notes per each invoice. Further, we make it mandatory to leave a note when rejecting an invoice.

Yes, you can easily pay your vendors by ACH, Check or virtual card and receive a rebate on any virtual card spend.

The platform is cloud based and can be accessed anywhere. There is no need to download any software.

As long as you can access the internet you will be able to log into the factura.ai platform.

The approval view is mobile friendly. Although the main AP view is mobile responsive, it is optimized on a desktop.

We set up one centralized unique email address for all invoices to be sent to. You can send the invoices in any electronic form including cc’ing the original email, forwarding the email, taking a picture of the invoice or scanning the invoice and forwarding to the email address.

Unlike our competitors, we set up one email address for all your locations. The system is smart enough to know which invoices belong to which store.

The internet is borderless and the invoices can be received electronically from anywhere in the world.

We use best in class data capture technology (Optical Character Recognition) that continuously learns to read and capture the right data.

The system is ready to start reading the data as soon as you upload your first invoice. It really is efficient.

The system is very intuitive and takes 60 minutes of navigating the system to become an expert.

The system is so simple with either approve or reject buttons, that within 5 minutes your managers should be a pro.

We will provide whatever you need to ensure that you and your team are comfortable using the system.

You can filter your search criteria by date, vendor names, invoice number.

Forever.

We have made it mandatory when an invoice gets rejected that the manager has to write comments which get saved as notes for accounts payable to read and deal with.

The technology keeps track of all invoice numbers by each vendor and can easily identify duplicate invoices.

Everything is electronic and the manager can view the original invoice in the application. There is never a need to print an invoice again.

We recommend having an email address for the store for the managers to login to. That way the invoice approval never gets missed if one manager is on vacation. The invoice is approved on a first come first serve basis, so the first manager to login has access to approve the outstanding invoices. Once an invoice is approved it gets kicked out of the system so to speak so that there is never a double approval by two managers.

The system automatically sends notifications until the approver signs off.

The approval workflow is configured to your business workflow needs and triggers can be set by dollar amount, vendor, type of expense, legal entity, business unit, location.

There is a dashboard that provides transparency into the status of where the invoices are in the process, for AP to quickly see which invoices are outstanding and where the bottlenecks are.